Federal Apostille and Notary Processing
Federal Apostille Services — Ready in 7 Business Days
U.S.-Registered & Operated • Secure Checkout & Data Protection • Transparent Flat-Rate Pricing — No Hidden Fees
Federal Documents eligible for Federal Apostille by the issuing authority
About Federal Apostille
Federal Apostille and Notary Processing is an independent document processing service assisting individuals, businesses, and organizations with the preparation, submission, and coordination of U.S. federal document authentications and apostilles for use outside the United States.
With over 10 years of experience, our operations are guided by accuracy, procedural clarity, confidentiality, and strict adherence to current federal standards.
Apostilles
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Federal Apostille
Fee
Fee
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(Excluding Fridays and Federal Holidays)
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Hague & Non-Hague
Acceptance
Acceptance
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Choose How You Submit Your Federal Apostille
Easy Way to Get Your Federal Apostille
Whether you’re local to Washington, D.C. or submitting from across the country, we make federal apostille processing simple and secure. All options include: $120 Flat Rate (government fees included), 10 Business Day Turnaround, Secure Handling & Tracking, Direct Submission to the U.S. Department of State.
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Secure Online Portal
Upload your documents through our encrypted online portal and complete your order digitally. Fastest way to begin. Secure checkout. Real-time submission confirmation. Simple step-by-step process.
Mail-In Submission
Send your original documents to our processing office, and we’ll handle the preparation, review, and hand-delivery in Washington, D.C. Ideal for clients nationwide. Tracking provided.
Frequently Asked Questions
If you cannot find the answer below, please use the contact form or
send us an email to submissions@federalapostille.org
A federal apostille is an apostille certificate issued by the U.S. Department of State for certain U.S. federal documents that will be used in Hague Apostille Convention countries. It confirms the authenticity of the federal signature or seal on the document for international recognition.
An apostille is used when the destination country is part of the Hague Apostille Convention. An authentication is used when the destination country is not in the Hague Convention; it is often followed by embassy or consulate legalization depending on that country’s rules.
You typically need U.S. Department of State processing for federal documents such as FBI background checks, certain federal agency letters, and other documents bearing a federal signature or seal. State-issued vital records or notarized documents are usually processed at the state level first.
The destination country determines whether you need an apostille (Hague) or authentication (non-Hague). If you are unsure, we can help you identify the correct route based on your destination country and document type so you avoid rejections and delays.
Yes. FederalApostille.org supports nationwide mail-in service for federal apostille and authentication processing. Clients from any state can submit documents by shipping them to our processing address using tracked courier methods.
No. FederalApostille.org is a private, independent courier and document handling service. We are not affiliated with the U.S. Department of State or any government agency.
Yes. FBI Identity History Summary reports are one of the most common federal documents that require U.S. Department of State apostille (for Hague countries) or authentication (for non-Hague countries).
Our Process
Step 1
Step 2
Step 3
Step 4
Step 1
Document Intake
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Federal documents are received by our office through one of the following methods:
- In-person drop-off at an authorized office location
- Secure mail-in delivery from anywhere in the United States
Upon receipt, documents are reviewed for eligibility, issuing authority, and submission readiness prior to federal processing.
Step 2
Submission to the U.S. Department of State
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Once intake review is complete, eligible documents are submitted to the U.S. Department of State in Washington, DC for federal authentication.
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This step includes:
- Proper routing to the federal authentication office
- Compliance with current Department of State submission requirements
- Monitoring of the document throughout federal processing
Step 3
Federal Processing Period
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Federal authentication processing typically is ready in 7 business days (excluding Fridays and Federal Holidays) Processing time is determined by the U.S. Department of State and may vary based on:
- Federal workload
- Document type
- Submission volume
Step 4
Secure Return or Office Pickup
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After authentication is completed, documents are returned based on the delivery method selected:
- Secure return shipping to a U.S. or international address
- In-person pickup from one of our office locations
All completed documents are handled and released in accordance with established security and chain-of-custody procedures.
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Response to Request for Expedited Authentication
Official reply from the U.S. Department of State, Bureau of Consular Affairs, Office of Authentications
Good day,
Thank you for your email. Appointments are for urgent requests ONLY. Same-day appointment service requires proof of travel within 24–48 hours of submission and must meet the criteria of a life-or-death emergency. Life-or-death emergencies are life-threatening illnesses or injuries or death in your immediate family (parent, legal guardian, child, spouse, sibling, and grandparent). Proof of the life-or-death emergency could be a death certificate, a statement from a mortuary, or a signed letter from a hospital or medical professional. Sorry, you do not qualify for an urgent appointment.
However, we offer drop-off and pick-up services Monday – Thursday between the hours of 7:30 am to 9:00 am.
Mail-In Option (Traveling in more than 5 weeks)
Use trackable mail from USPS. You will receive an update when your package arrives in the Sterling, VA postal facility. You will not receive an update when the package arrives up to several days later at our office in Washington, D.C. Your processing times begin when we receive the package in Washington, D.C.
Include one self-addressed, prepaid envelope for return of your document. You must put the postage or air bill on the envelope. Use USPS or UPS. Please do not use FedEx on the return envelope.
Payment Notice
As of January 5, 2026, we may only accept credit/debit cards at the window.
Service Locations
In-Person Drop-Off — Washington, D.C.
600 19th Street, South Entrance
Washington, D.C. 20006 Mailing Address — Sterling, VA 44132 Mercure Circle
PO Box 1206
Sterling, VA 20166-1206
Washington, D.C. 20006 Mailing Address — Sterling, VA 44132 Mercure Circle
PO Box 1206
Sterling, VA 20166-1206
It has been a pleasure to assist you, have a great rest of your day!
Connect With Us
Federal Apostille and Notary Processing
400 8th St NW, Washington, DC 20004
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